Agenda and minutes

Order: Agreed.

Order: Noted and Recommend to Council

Order: Agreed and recommend to Council

Ø  Councillor Mary Freehill. Magill Summer School, “Global Turbulence and Uncertainty – Ireland and Europe must prepare for a new era”. Glenties, Co. Donegal, July 16^th – Friday July 21^st.

Ø  Councillor Mary Freehill. Magill Summer School, “Global Turbulence and Uncertainty – Ireland and Europe must prepare for a new era”. Glenties, Co. Donegal, July 16^th – Friday July 21^st.

            Order: Agreed and Recommend to Council

Ø  Councillor Mary Freehill. Magill Summer School, “Global Turbulence and Uncertainty – Ireland and Europe must prepare for a new era”.

Ø  Councillor Mary Freehill. Magill Summer School, “Global Turbulence and Uncertainty – Ireland and Europe must prepare for a new era”.

            Order: Noted

The Deputy Dublin City Council Law Agent, Yvonne Kelly gave a presentation to the Committee on the GDPR and how it will affect the City Council and the elected Members. She informed them it will come into effect 25^th May 2018 and its purpose is to enhance data protection for the general public. (Presentation attached).

The Members thanked Yvonne for the presentation which they felt helped to clarify many of the issues surrounding the new legislation. They requested that the City Council provide specific training on the practicalities of the implementation of GDPR for Councillors and investigate the possibility of providing insurance cover for Councillors in the event of a breach of data protection.

Order: The Law Department to provide training for the full Council on the impact of GDPR on Councillors. The Manager to contact Irish Public Bodies to determine if insurance is available for data protection issues.    

Order: The Members were supportive of the reforms to the Board of Royal Irish Academy of Irish Music and agreed to the request to reduce the number of Councillors who would serve as board members. Recommend to Council. 

Ø  La Touche Legacy 4th Festival of History - Greystones Golf Club 29th and 30th September 2017

Ø  Irish Planning Institute – Autumn Planning Conference 2017, 6^th October 2017, Gibson Hotel, Point Village, Dublin 1

Ø  Urban Land Institute Ireland Conference 2017, 19^th  October 2017, Convention Centre Dublin

Order: Approved and Recommend to Council

The Committee suggested that in future all requests to address the full City Council should go through the Lord Mayor, who would direct the request to the relevant SPC. The SPC would then make a recommendation as to whether the presentation should go to the full Council.

Order: The Members recognised the important work carried out by the Dublin Chamber of Commerce and felt that it was appropriate for them to address the full Council. They would be invited to attend the Council meeting on 4^th December and would be allocated 10 minutes to present their findings and 10 minutes for follow-up questions from the Members.

Ø  Clancy Chain:

The duplicate Clancy Chain has been acquired by the Mansion House and is now in operation.  The original chain will be used for events in the Mansion House. The Duplicate will be made available to those deputising for the Lord Mayor.  As committed the Mansion House will courier the Duplicate Chain to Councillors on request. Given the volume of sometime overlapping commitments the Mansion House is investigating the acquisition of a second chain.

            Order: Noted

Ø  Remedial works in City Hall:

The repairs to the ceiling of the Supper Room in City Hall are almost complete and the room will be back in use for the October Council meeting. The Manager thanked the Members for their patience during the process. Unfortunately these works have led to the rescheduling of the provision of the parenting room and works on the cloakroom adjacent to the photocopying area.  These will be rescheduled as soon as feasible. 

            Order: Noted

Ø  City Hall - Ground Floor and Basement Uses: 

The Chief Executive has commissioned a review of the current Exhibition in the basement area and the current uses of the Rotunda. When complete the recommendations of this report will be made available to the committee. 

            Order: Noted

Ø  Members’ Room (Civic Offices):

As previously discussed a room has been made available in Civic Office at the request of this Committee.  The room is for the exclusive use of Members in Block 2 floor 1 (adjacent to Housing Welfare area) and will allow Members to have a place between appointments or meetings in the Civics.  This room will be available by swipe and contains seating, working area, charging facilities, fridge and tea/coffee making facilities.  It is not deemed to be a meeting room as it will always be accessible to all Members.  Other than Members it will only be accessible by Cleaning Staff and Security staff.

Order: The Members welcomed the new facility and requested that a shredder be installed in the room also. 

Ø  Clarification on Standing Order 26:

            A Motion may be proposed either by the Member in whose   name it stands, or,      if they are absent, by any Member authorised in writing, to propose it on their             behalf. If a Councillor is absent and wishes to have their motion deferred they   must inform the chair of the committee in writing.     

            Order: Noted and Members to be made aware of the procedure.

Ø  Protocol Motion on the title of Lord Mayor:

            The Council agreed to request the City Council’s Public Participation Network         to place the matter on their agenda and consult with their member       organisations and to report back to the Council through the Local Community       Development Committee and Protocol Committee. The Secretariat of the    PPN met on 11th September and indicated they would be delighted to consult with PPN members on the amended motion. However, they felt that      the wording of the motion is unclear.  They would like to request that Dublin             City Council compile a short   questionnaire based  ...  view the full minutes text for item 8.

Order: Agreed.