Agenda and minutes

Cllr Deirdre Heney was nominated by Cllr. A Clancy and seconded by Cllr. T Keegan.

Order: Cllr. Deirdre Heney was elected as Chair of the Committee.

Cllr. Ciaran O’Moore was nominated by Cllr. T Keegan and seconded by Cllr. R McHugh.

Order: Cllr. Ciaran O’Moore was elected as Vice Chair of the Committee.

Order: Agreed.

Order: Noted and Recommended to Council

Order: No Conferences attended and no reports Received.

Order: Agreed and Recommended to Council  

Lenzie O’Sullivan from the City Architects Section briefed the Members on the contents of the report. It was hoped that the works would be completed over the summer as there was a disability event scheduled in the Mansion House for 23^rd September.    

Order: Noted

Order: Deferred

The Committee supported the Motion from Waterford City and County Council calling on the Minister to amend the current regulations to allow for Medical Certification to be considered when calculating Councillors attendance at statutory meetings.   

Order: Noted

Order: Agreed and recommend to Council. To be approved at the Council meeting on 3^rd July.

The Manager informed Members on the following matters:

Ø  The Housing Welfare Office has been identified as the most suitable location for providing Councillors with office facilities in the Civic Offices. It will be refitted over the summer with the provision of power points, seating, telephone & IT equipment, and tea & coffee facilities. 

Order: The Members welcomed the development although they wanted to view the room to ensure it was suitable. Cllrs Keegan and Clancy would inspect it prior to the Council meeting on Monday and make a decision on behalf of the Committee.

Ø  Eileen Quinlivan is undertaking a Customer Service review from the perspective of the Elected Members and wanted to determine the best way to engage with Councillors.

Order: The Members would be happy to give their feedback through a survey or questionnaire.

Ø  The partial collapse of the ceiling in the Super Room in City Hall will mean that tea and coffee will not be available for Area and SPC meetings for the foreseeable future. Alternate arrangements are being made by the Committee administrators. Members also wished to thank the City Council staff for arranging the refreshments in the Rotunda for the June City Council meeting.   

Order: Noted

Ø  Following the flying of the Palestinian Flag on City Hall there have been several requests to fly the flags of other countries and organisations. The Manager was of the view that a consistent flag policy was required.

Order: Agreed and the Manager to bring a report to the next meeting. 

The Lord Mayor informed Members that he intended to incorporate the minutes silence for bereavements with the moment’s reflection at the beginning of the Monthly City Council meeting.

Order: Noted

Cllr. N O’Muiri requested that a report be brought to the next meeting on the operation of the current printing policy for Councillors.

Order: Agreed  

Order: It was agreed that the next Protocol Committee meeting would take place on Thursday 28^th September at 8am in the Richard O’Carroll Room, City Hall.