Agenda and minutes

The Chair requested that the Committee consider item number 6 on the minutes - a motion from Councillor Paul McAuliffe:

“That the flag of the EU join the City Flag and the National Flag in the Rotunda of City Hall. “

The Members agreed to adopt the motion.

Order: Minutes Agreed. 

Order: Agreed

Ø  Cllr. Dermot Lacey & Cllr. Declan Flanagan. LAMA Autumn Seminar, “Brexit and Ireland”. West Lodge Hotel, Bantry, County Cork. 30^th September – 1^st October 2016

Ø  Cllr. Dermot Lacey & Cllr. Paddy Bourke. AILG Autumn Seminar. Amber Springs Hotel, Gorey, County Wexford. 13^th – 14^th October 2016.

Ø  Cllr. Dermot Lacey & Cllr. Declan Flanagan. LAMA Autumn Seminar, “Brexit and Ireland”. West Lodge Hotel, Bantry, County Cork. 30^th September – 1^st October 2016

Ø  Cllr. Dermot Lacey & Cllr. Paddy Bourke. AILG Autumn Seminar. Amber Springs Hotel, Gorey, County Wexford. 13^th – 14^th October 2016.

Oder: Agreed & Recommend to Council

Ø  Cllr. Dermot Lacey & Cllr Declan Flanagan. LAMA Autumn Seminar, “Brexit and Ireland”.  30^th September – 1^st October 2016

Ø  Cllr. Dermot Lacey & Cllr. Paddy Bourke. AILG Autumn Seminar. 13^th -14^th October 2016

Ø  Cllr. Dermot Lacey & Cllr Declan Flanagan. LAMA Autumn Seminar, “Brexit and Ireland”.  30^th September – 1^st October 2016

Ø  Cllr. Dermot Lacey & Cllr. Paddy Bourke. AILG Autumn Seminar. 13^th -14^th October 2016

Oder: Noted

“That all meetings outside of Regular Statutory meetings called by either colleague Councillors or Council Management would be called giving no less than seven clear days notice except in case of demonstrated emergency. “

“That all meetings outside of Regular Statutory meetings called by either colleague Councillors or Council Management would be called giving no less than seven clear days notice except in case of demonstrated emergency. “

Oder: Motion Agreed and recommended to Council

Oder: Agreed

The Manager proposed the 9^th of January 2017 as the date for the January Monthly Council Meeting and 12 noon on Tuesday 20^th December 2016 as the deadline for receipt of Questions, Motions and Reports to that meeting.

Order: Agreed and recommend to Council

Cllr D Lacey explained that he had requested that this item be placed on the agenda arising from an issue raised by Cllr Flynn. As there is an existing procedure for dealing with such issues through the Ethics Registrar he felt that it was not appropriate to accept the motion as it would have set a precedent without the Committee being consulted.

The Members were of the opinion that the existing procedure for dealing with complaints should be maintained as it was operating effectively. However, they felt that it was not the role of the Chair to rule a motion out of order before it was considered by the Committee.

The Manager informed the Members that the agenda has traditionally been agreed by the meetings administrator in consultation with the Chair of the Committee. However, this is not stipulated in standing orders. Furthermore, standing orders does not make any provision for the scope of motions. The Manager suggested that these issues could be considered by the Standing Orders working group.

The Chair acknowledged the views of the Members and said that in the event that Cllr Flynn resubmitted his motion he would consider it in light of their comments. 

Ø  The Manager reported that the Planning and Property Development SPC had responded to the Protocol Committee motion on Development Plan Timelines as agreed at its meeting on 1^st September.

“The Chair mentioned that the timelines also created significant difficulties for the staff that worked very long hours, and thanked all the staff for their work on behalf of the Councillors and members of this Committee.  The ACE agreed that the timeline limitations are challenging given the complexity of the issues being addressed.  The August holiday period for the Elected Members should be included in any new Regulations providing for breaks allowed during the statutory process.  It is intended to make a submission along these lines for a suspension of the statutory period for what are deemed to be holiday periods in line with Development Management timelines.”

Order: Noted

Ø  The Manager requested that Members approve the publication of their meeting attendance to the Dublin City Council website on a monthly basis.

Order: Agreed 

Ø  The Standing Orders Working Group will meet in November to conclude its review.

Order: Noted

Ø  The Manager informed Members that the Modern.gov Application would go live in January 2017 for all statutory meetings and proposed that any Member that accepts an iPad is committed to going paperless from that date.

Order: Agreed and Recommend to Council   

Ø  Cllr. Flynn requested details of events where Councillors were asked to deputise for the Lord Mayor.

Order: Agreed    

Ø  Cllr. O’Farrell enquired about progress on the proposed Public Rep system.

Order: The Manager reported that Oliver Douglas had met with counterparts in South Dublin, Fingal and Dun Laoghaire-Rathdown County Council’s to discuss the scope and requirements for the new system. Members would continue to be updated on any new developments.

Ø  Cllr. Paddy Bourke enquired as to when the new pocket diaries for 2017 would be available.

Order: The Manager to investigate and report back to the Committee.

Order: Agreed