Motion in the Name of Councillor Anne Feeney: "To Develop an online Councillor resource hub for ease of access to SPC Reports; Area Committee Presentations; Council updates; Motions; Events"
Minutes:
Members were supportive of the need to develop a CRM system to manage Councillors submissions and requests. They also acknowledged the requirement to have an accessible document management and archive facility which would provide access to historical material such as LAP’s and Part 8 applications.
The Manager confirmed that substantial progress had been made in procuring a CRM development tender and that upgrades to the Modern.gov system could improve the current document management facility.
Order: Anne Feeney to join the Protocol IT Sub-Group to assist in the development of such systems. Motion agreed.
Development of an online Councillor resource hub for ease of access to SPC papers; Area Committee presentations; Council updates; Motions; responses to queries where the response has relevance to an entire LEA and/or the city; events etc.
Minutes:
The Members expressed interest in the development of this idea. However, Cllr. Pidgeon pointed out that the existing Moder.Gov platform currently provides many of the functions outlined in the proposal and he would be wary that a new system would cause confusion and undermine the existing application which is working well.
This proposal was put forward by Cllr. Feeney. Unfortunately Cllr. Feeney was unable to participate in the meeting due to technical issues so it was agreed that any further discussion on the item should be deferred to the next meeting.