Agenda and minutes

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Items
No. Item

1.

Minutes of the meeting held on 24th March 2022 and matters arising. pdf icon PDF 220 KB

Minutes:

Order: Minutes Agreed

2.

Report on the City Twinning Process pdf icon PDF 503 KB

Additional documents:

Minutes:

Grainne Kelly gave an overview of the main issues covered in the report.

 

The Members thanked Grainne for her presentation and were broadly support of the new Twinning policy. The Members asked that greater emphasis be given to the historical links between Dublin and the cities of Belfast, Liverpool and Bristol. They also requested that the procedure for dealing with informal agreements be incorporated into the document. Other issues that were discussed included consultation with the Department of Foreign Affairs and most importantly the role of the Protocol Committee in the process. The Members were of the view that all proposals for Twinning should come in the first instance to the Protocol Committee for consideration.

 

Grainne thanked the Members for their input and agreed to bring a revised policy document to the next meeting of the Committee.

 

Order: Report Noted.

3.

Corporate IT Security pdf icon PDF 265 KB

Minutes:

Brian Curtis and Claudio Libanori gave a presentation on the security issues facing the City Council and the measures that the IS Department had implemented to secure to the Council’s systems.

 

The Members thanked Brian and Claudio for the presentation which they found very informative. They acknowledged and were appreciative of the work of the IS Department in what was a very challenging global environment.

 

Order: Report Noted.

 

4.

Approval for Councillor attendance at Suck Valley Way Conference 2022 - "Rural regeneration post pandemic: the challenges and opportunities to unlocking our potential" - in The Abbey Hotel, Roscommon on 27th and 28th April 2022. pdf icon PDF 451 KB

Minutes:

Order. Conference Attendance Approved.

5.

City Hall Illumination Requests:

Minutes:

Order: Under the City Hall illuminations policy City Hall can only be lit up on one day a month for good causes. The Members agreed to support International Pregnancy and Infant Loss Remembrance Day as they had support Trigeminal Neuralgia Awareness Day in 2021.

6.

Manager's Report

Minutes:

Ruth Dowling updated the Members on the following matters:

 

·         The unveiling of the Richard O’Carroll Photographic Portrait would take place in City Hall on 5th May at 6pm. It was agreed to invite Deputy Jim O’Callaghan as he had been supportive in recognising the importance of Richard O’Carroll.

 

·         A new search facility has been activated within Mod Gov which will assist Members in locating reports and decisions on important items. A demonstration session will be organised in due course.

 

·         GDPR Training for Councillors has been organised by the Law Department and will take place on 12th May at 5.30pm via Zoom.

 

·         The Citizen Hub Workshop will take place on 13th May   at 11.30am in the Richard O’Carroll. All members are encouraged to attend.

 

·         The upgrade of the Council Chamber facilities to accommodate hybrid meetings is ongoing, however it is envisaged that Council and Area Committee meeting will return to the Chamber for May.

7.

Motion in the name of Cllr. Dermot Lacey: pdf icon PDF 465 KB

“This Committee agrees to discuss the decision of DCC management not to put forward an Executive nominee or an elected representative as nominee to the Board of the St. Patrick's festival as communicated by the Assistant Chief Executive, Richard Shakespeare in his response to Question 10 April City Council meeting (details attached) and to consider how such decisions should be made in future.”

Minutes:

“This Committee agrees to discuss the decision of DCC management not to put forward an Executive nominee or an elected representative as nominee to the Board of the St. Patrick's festival as communicated by the Assistant Chief Executive, Richard Shakespeare in his response to Question 10 April City Council meeting (details attached) and to consider how such decisions should be made in future.”

 

It was noted that the Lord Mayor is a Member of the Board.  The Manager outlined the reasons why it was felt that the Executive should not be board members including conflict of interest – DCC is a major financial contributor of the Festival.  The Manager also noted that there can be a conflict between a Director’s duty to the Board and their duty to the organisation, noting that Senior Civil Servants are generally no longer serving on state boards.  

 

The Members discussed the issue and were unanimous in their dissatisfaction with the lack of Councillor representation on the Board of St. Patrick’s Festival and the process by which City Council appointments to the Board were made.

 

They requested a report on the matter be brought to the next meeting of the Protocol Committee.

 

8.

Motion in the name of Cllr. Damian O'Farrell:

“That this Protocol Committee reviews the possibility of reducing the ‘20 years after death’ protocol whereby DCC waits for twenty years after an individual has passed away before considering whether or not to honour that person, whether for example  a memorial or a park or road naming etc.Separately, and in view of time lag that a register and / or waiting list of approved nominations be considered in order to formalise and record decisions”

 

Minutes:

“That this Protocol Committee reviews the possibility of reducing the ‘20 years after death’ protocol whereby DCC waits for twenty years after an individual has passed away before considering whether or not to honour that person, whether for example  a memorial or a park or road naming etc. Separately, and in view of time lag that a register and / or waiting list of approved nominations be considered in order to formalise and record decisions”

 

Order: The Members discussed the motion and agreed that it should be referred to the Commemorative Naming Committee who could consider it in light of any review of the Naming Policy.

9.

A.O.B.

Minutes:

Cllr. Heney informed Members that  the following event was taking place - Mór na Gaeilge ar an Domhnach (12 – 4 p.m.), 1 Bealtaine 2022, Cearnóg Parnell, Baile Átha Cliath 1. Ruth agreed to contact the event organisers to ensure that all Councillors were informed of the event.

 

Cllr. Flynn raised the issue of welfare support for City Council tenants in the aftermath of witnessing violent crimes in Council Housing Complexes. Cllr. Lacey agreed to raise the matter in his role as Chair of the Housing SPC.

 

Cllr. Heney requested that the issue of Dublin City Council responding to issues in the Media be listed as a future item on the Protocol Committee agenda.  

10.

Proposed date of next meeting: 2nd June 2022 at 8am

Minutes:

Order: Agreed.