Agenda and minutes

Order : Agreed

Donncha Ó Dúlaing and Darragh Cunningham presented on the City Hall and Newcomen Bank Project. Their brief is that across both buildings, DCC will provide exhibition space, cultural uses, meeting facilities and improved working conditions for Councillors. Project completion could be 2022 depended on available Capital Budget.   A site visit will be arranged for interested Councillors.  Cllr Heney requested that an additional working space for Councillors be considered in the Civics given that one room made available was being used currently by Social Democrats.  .

Order : A working group will be formed from the Protocol Committee to assist with further consultations.  Group to report back to Protocol Committee.  Presentation to be circulated to Committee with amendments requested.

Lenzie O’Sullivan, Senior Architect, presented on furniture options for Supper Room (City Hall) and allowing greater movement through the room.  A selection of suitable furniture was discussed.  Some Councillors requested less leather finishes.  Monitors to be considered for the group party rooms, as well as visible self- service for tea and coffee.

Order:  Proceed with order for furniture.

The Lord Mayor has as a matter of good governance asked for a review of the companies be carried out to which the Lord Mayor is an ex officio member and what obligations or risks is entailed for the holder of that office.

Order : Revert to Protocol in advance of any permanent changes made.

The above organisation requests the use of the Council Chamber on the evening of the 14^th November.  The Chamber is currently free

Order : Agreed

Dates: 11^th August 2020 – 25^th August 2020.  The Conference is scheduled elsewhere but they were looking for potential meeting spaces for meetings around the conference.  Dublin City Council is a member of IFLA.

Order : Agreed

·         Cllr Dermot Lacey, AILG seminar, Hillgrove Hotel, Monaghan, 11^th – 12^th September 2019

·         Cllr Alison Gilliland, Dublin City Leadership Challenges, various venues in Dublin city, 4^th – 5^th September 2019

·         Cllr Neasa Hourigan, Cllr Catherine Stocker, Cllr Rachael Batten, Housing and Homelessness Law, Mercy Law Resource Centre, 25^th September 2019

·         Cllr Tina MacVeigh, Cllr Catherine Stocker, Autumn Planning Conference, Irish Planning Institute, Grand Hotel, Malahide, 4^th October 2019

·         Cllr Patricia Roe, Housing and Homelessness Law, Mercy Law Resource Centre, 14^th October 2019

Order: Noted.

·         Cllr Dermot Lacey, AILG seminar, Hillgrove Hotel, Monaghan, 11^th – 12^th September 2019

·         Cllr Alison Gilliland, Dublin City Leadership Challenges, various venues in Dublin city, 4^th – 5^th September 2019

·         Cllr Neasa Hourigan, Housing and Homelessness Law, Mercy Law Centre, 25^th September 2019

Order : Noted.

Order : Defered to next Protocol Committee

Order : Cllr Pidgeon chair of the IT working Group provided an update. He informed Protocol that the working group recommended to Council that:

·         Councillors requesting to use their own email addresses would do this by request to auto forwarding from the dublincity.ie address.  To deal with corporate risk they must sign form confirming that the relevant email address adheres to DCC Cyber Security Guidelines.

·         Newly elected Councillor will receive correspondence shortly regarding laptop and/or printer provision.

·         Re-elected Councillors can request a replacement laptop as their existing laptops come to end of life from 2020 onwards.

·         IT working group to remain in place to examine the advantages of Public Representation system and other IT issues relevant to Councillors

Next meeting 21^st November 8am