Agenda and minutes

Venue: Richard O'Carroll Room - City Hall. View directions

Items
No. Item

1.

Minutes of the meeting held on 21st November 2019 and matters arising pdf icon PDF 312 KB

Minutes:

It was noted that Cllr. Flynn was unhappy that a complaint against him that was being investigated by the Ethics Registrar had been discussed by the committee at the November meeting.

Order: Minutes Agreed

2.

Lord Mayors Receptions and Engagements of the Deputy Lord Mayor pdf icon PDF 873 KB

Additional documents:

Minutes:

Order: Agreed and recommend to Council

 

3.

Conferences:

3a)

Conferences Attended:

            Cllr. Racheal Batten. “LCDC Annual Networking Event – LCDC and Climate Action”. 9th November 2019. Tullamore, County Offaly.   

 

            Cllr. Sophie Nicoullaud. “Fuel Poverty Conference”. 21st October 2019. Croke Park, Dublin City.

 

            Cllr. Sophie Nicoullaud. “Mercy Law Resource - Housing Law”. 25th September 2019. Mercy Law Centre, Dublin 8.

Minutes:

            Cllr. Racheal Batten. “LCDC Annual Networking Event – LCDC and Climate Action”. 9th November 2019. Tullamore, County Offaly.  

 

            Cllr. Sophie Nicoullaud. “Fuel Poverty Conference”. 21st October 2019. Croke Park, Dublin City.

 

            Cllr. Sophie Nicoullaud. “Mercy Law Resource - Housing Law”. 25th September 2019. Mercy Law Centre, Dublin 8.

 

Order: Agreed and recommend to Council

 

3b)

Conference Reports Received: pdf icon PDF 594 KB

·       Cllr. Racheal Batten. “LCDC Annual Networking Event – LCDC and Climate Action”. 9th November 2019.

 

·       Cllr. Sophie Nicoullaud. “Fuel Poverty Conference”. 21st October 2019.

 

·       Cllr. Sophie Nicoullaud. “Mercy Law Resource - Housing Law”. 25th September 2019.

 

Additional documents:

Minutes:

·                Cllr. Racheal Batten. “LCDC Annual Networking Event – LCDC and Climate Action”. 9th November 2019.

 

·                Cllr. Sophie Nicoullaud. “Fuel Poverty Conference”. 21st October 2019.

 

·                Cllr. Sophie Nicoullaud. “Mercy Law Resource - Housing Law”. 25th September 2019.

 

Order: Noted

 

4.

Chief Executive Orders at Council Meetings pdf icon PDF 273 KB

Minutes:

Order: It was agreed that an index of Managers Orders would be circulated to all Councillors at the end of each month, excluding those relating to Human Resource issues. Councillors will be able to view a copy of an order on request in the Chief Executive’s Office.  

5.

Review of Standing Orders pdf icon PDF 575 KB

Minutes:

Order: The Members thanked the Working Group for the considerable effort they had put in on revising standing orders. There was broad agreement on the changes that were being proposed. However, the committee expressed some concerns relating to proposals included in Standing Order 37 (Order in the Chamber) which they believed granted the Lord Mayor/Chair excessive power and which may be outside the scope and legislative authority of his/her position. It was suggested that Section 37 IV would cover this if amended to include Lord Mayor/ Chairperson.  Suggestion to include appeals process for Section 38 (iv). 

There was also reluctance to restrict the length of motions and to change towards a party based motion system.

It was agreed that the Working Group would take into consideration the views of the Committee and would bring a full report back before to the committee. Members were also asked to consult with their political party colleagues on the proposals to assist in establishing a consensus. 

6.

Security Measures for City Hall pdf icon PDF 256 KB

Minutes:

Order: The Manager reported that the Security Consultant had a submitted a comprehensive draft report on security measures affecting Councillors and City Hall. The report would not be circulated in its current form as it contained detailed information relating to current risks which could pose a security threat if released. The Manager outlined some of the recommendations in relation to the management of visitors to the building, CCTV, protective screening and panic buttons. The members agreed that Councillors should be responsible for their guests and were supportive of proposals to safeguard the integrity of the building but were not in favour of extending CCTV to the upper floors of City Hall however, were open to exploring the feasibility of panic buttons in party rooms. It was agreed that the Manager would revert to the committee with a full report outlining the proposals for improved security.    

7.

Councillor Pins pdf icon PDF 445 KB

Additional documents:

Minutes:

Order: Members agreed their preference for the pin with the historical City Coat of Arms on a silver background. The pin would be available to Councillors on request.

8.

Councillor Group Email

Minutes:

Order: It was acknowledged that the Councillor Group email was created for administrative purposes to allow officials to communicate with Councillors on important matters. The use of the group email for other purposes including lobbying from external organisations could limit its functionality.  

9.

Managers Report

Minutes:

·       The Manager reported that as part of the review of Health and Safety in City Hall, a fire drill would be held at a Council meeting in early 2020.

Order: Noted

 

·       Where training was being provided to Councillors, the Chief Executive’s Department would endeavour to organise both morning and evening sessions if demand necessitated.

·       Order: Noted

 

·       Councillor attendance at the “Bicycle Mayor Summit Europe” from 6th – 8th February 2020 in Amsterdam was approved.

Order: Agreed and Recommend to Council.

 

10.

A.O.B.

Minutes:

·         Cllr. Flynn informed Members that remarks he had directed towards the Director of the Dublin Regional Homeless Executive at a recent Housing SPC meeting were due to a miscommunication of information with the Father Peter McVerry Trust. He confirmed that he was withdrawing the remarks and that he would convey this to Ms. Eileen Glesson in person. 

Order: Noted 

 

·         Cllr. McVeigh conveyed her sympathies to her Labour Party colleagues on the tragic and untimely passing of Cormac Ó Braonáin. The Chair and all Members of the Committee shared Cllr. McVeigh’s sympathy and wished to extend the condolences of the Committee to all Labour Members on the Council in writing.

Order: Agreed.