Agenda and minutes

Protocol Committee - Thursday 3rd January, 2019 8.00 am

Venue: Richard O'Carroll Room - City Hall. View directions

Items
No.	Item
1.	Minutes of the Meeting held on 1st November 2018 and matters arising: PDF 190 KB View the background to item 1. Minutes: Agreed
2.	Lord Mayors Receptions and Engagements of the Deputy Lord Mayor For November and December: PDF 73 KB View the background to item 2. Additional documents: Protocol Reception - Nov 2018 , item 2. PDF 457 KB Deputies Dec 18 , item 2. PDF 272 KB Protocol Receptions - Dec 2018 , item 2. PDF 312 KB Minutes: Agreed and Recommend to Council
3.	Conferences View the background to item 3. Minutes: Agreed and Recommend to Council
3a)	Conferences Attended: View the background to item 3a) · Councillor Dermot Lacey and Councillor Paddy Bourke: AILG Autumn Seminar, “Brexit”. Hillgrove Hotel, County Monaghan. 25^th – 26^th October 2018. Minutes: Noted
3b)	Conference Reports Received: PDF 328 KB View the background to item 3b) · Councillor Dermot Lacey and Councillor Paddy Bourke: AILG Autumn Seminar, “Brexit”. Hillgrove Hotel, County Monaghan. 25^th – 26^th October 2018. Additional documents: Dermot Lacey AILG , item 3b) PDF 372 KB Minutes: Noted
4.	Correspondence from the Department of Housing, Planning and Local Government PDF 621 KB Minutes: Noted
5.	Motion in the name of Lord Mayor Nial Ring: “To mark the centenary of the holding of the first meeting of Dáil Éireann at the Mansion House on 21st January 1919, I would like to propose the following: The installation of a plaque in the Lord Mayor’s Garden at the Mansion House with the wording of the Declaration of Independence which was read at the first meeting of Dáil Éireann. I seek the approval of the Protocol Committee to proceed with this installation with a proposed unveiling in January 2019.” Minutes: Agreed. It was also agreed to send a copy of the historical statement to Councillors Flynn and Heney.
6.	2019 Scheme of Polling Places PDF 158 KB Additional documents: Polling Scheme 2019 , item 6. PDF 1 MB Minutes: Noted
7.	Revised Area Committee Structures - Post Local Elections 2019 PDF 516 KB Minutes: It was noted that this item is on the Agenda for the January City Council meeting and would be discussed then. It was further noted that agreement could be reached on the final structure nearer to the Local Elections.
8.	Managers Report Minutes: Ms Deirdre Ni Raghallaigh reminded Members of their responsibilities under the Lobbying legislation. Also some discussion took place of progress on the issues raised by the implementation of GDPR.
10.	Proposed Date of Next Meeting: 31st January 2019 at 8am in the Richard O'Carroll Room, City Hall Minutes: Agreed
9.	A.O.B. Minutes: · DCC was congratulated for their involvement in the Winter Lights Initiative which was positively received by citizens and tourists alike · The question of the role of DCC in the New Year Festival was raised and clarification sought. The Chief Executive clarified the funding and profile arrangements. · It was also mentioned that DCC does not receive credit for some popular initiatives that it supports, E.G. Christmas Markets. Some discussion followed and it was suggested that a Marketing Manager would be beneficial to raise the profile of DCC in a positive way. · A concern was also raised that Councillors were not always invited to events which are (part) funded by DCC. It was suggested that a protocol with criteria be drawn up and agreed.